Using Vacancies for Long-Term Capacity Planning in planr

Forward-looking capacity planning provides clarity on whether sufficient workforce resources will be available in the future. Especially in longer-term projects, it is essential to identify demand early on – even when specific assignments are not yet known. planr supports this through the use of vacancies.

Vacancies as a Planning Tool

Vacancies in planr represent resources that have not yet been assigned. In the project or service view, it is possible to define how many people with certain qualifications will be needed at a future time. There is no need to specify which individuals will take on the work – only the expected demand needs to be entered.

How to Add Vacancies in planr

1. Open the project or service view and create a future assignment
2. Select “vacancy” instead of a specific person
3. Define the number of required resources
4. Enter vacancies for all known future projects

Note: The more complete the data on vacancies, the more reliable the analysis in the workload overview will be.

Looking Ahead: The Workload Overview

Once all relevant vacancies have been entered, the workload overview shows whether the current workforce is sufficient to meet future requirements. It reveals:

• Time periods with potential capacity shortages
• The need for additional workforce resources
• Whether planned projects can be delivered as scheduled

Act Early Instead of Reacting Late

Early analysis enables informed decisions:

• Plan temporary support if needed
• Start recruitment processes in good time
• Adjust project timing, scope or effort if necessary

Conclusion

Vacancies provide a realistic way to map future resource needs – even without concrete assignments. This creates transparency, supports strategic decisions, and strengthens planning reliability in dynamic project environments.

Plan early. Identify needs. Stay in control – with planr.

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